ASSISTANT PROPERTY MANAGER

RESPONSIBITIES 

• Taking direct instruction from the Property Manager for daily tasks.
• Arranging appointment/ schedules for the Property Manager as request.
• Arranging and coordinating of meetings chaired by the Property Manager.
• Attending, taking minutes of meeting as required.
• Preparing & distributing of memo, information and all formal correspondences issued by the Property Manager.
• Properly filing all kind of Building regulations (resident/ tenant handbook, fit out guidance…).
• Receiving and filing all reports from head of departments. Ensure that all daily/ weekly/ monthly/ quarterly/ yearly reports are prepared and submitted on time.
• Dispatching information when needed to all staffs in a professional manner.
• Handling all secretarial tasks including receiving, answering, classifying and records incoming mail, telephone, fax, documents, etc.
• Preparing, translation in-out correspondences; filing and efficiently retrieving all documents relating to the operation within the company.
• On behalf of Property Manager, dispatching the duties to all staffs in a professional manner and following up to make sure the job is done correctly.
• Formularizing and preparing the “policy and procedure” set by the Property Manager.
• Being the back up of the Property Manager when she/ he is on business/ holiday to make sure the smoothly operation of the departments.
• Together with Property Manager, dealing with suppliers/ contractors for necessary operational matters concerned to company activities as assigned.
• Cooperation with Property Manager and other Head of Departments in supervision of Outsourcing Contractors such as Cleaning, Security Contractors and their staffs; Supervision of other Contractors and Workers. 
• Making good relationship with residents/ tenants
• Coordinate with departments to provide suitable daily assistance to Residents when requested
• Collect, file and report to Property Manager any complaints/ incidents from residents/ tenants
• Perform other duties according to the scope of authority, responsibility and assignment.

REQUIREMENTS

• Bachelor's degree of related professions, Property Management License is preferred
• >1 year of experience in the same position
• Proficient English (both speaking and writing), good in using Microsoft Office
• The ability to work with IT resources such as databases and spreadsheets, for the collection and management of information
• Good in teamwork, excellent organizational and time management skills with the ability to multi-task
• Good in writing reports and presentations
• Business-related awareness and a good knowledge of current affairs
• Ability to analyze, quantify, solve problems well, good judgment
• Positive, cooperative, enthusiatic, friendly, sociable, be progressive, highly responsible, aware of service, withstand high pressures
• Driven, competence, flexibility and a willingness to learn
• Creativity, imagination and the ability to use initiative
• Strong interpersonal, negotiation and communication skills for liaising with colleagues, customers and other stakeholders

HOW TO APPLY

• Email: ta@highgate.vn
• Contact: Ms. Xuân - 0938442604